MS-042 · October invoice
The invoice and signed delivery note are attached. The purchase order copy is still pending.
Illustrative attachment excerptMS-042 · Meadow Supplies · 14 Oct 2026 · USD 1,250.00 · PO-218.
For accounts payable teams and bookkeepers
Your monthly invoice CSV, assembled from supplier emails.
Get supplier invoice details into your monthly spreadsheet without copying each field. Choose your columns; Gent adds one row per processed email, with the sources linked for checking.
No signup needed. Preview uses fictional emails and results.
Draft CSV · accounting review pending
October 2026 · supplier invoices
| Supplier | Invoice | Date | Amount | PO reference |
|---|---|---|---|---|
| Meadow Supplies | MS-042 | 14 Oct 2026 | USD 1,250.00 | PO-218 |
| Northstar Supplies | NS-119 | 14 Oct 2026 | USD 840.00 | PO-219 |
- MS-042 and DN-042: received; accounting review pending
- NS-119: received; accounting review pending
- PO-218 and PO-219 copies: missing
Sources: MS-042.pdf · DN-042.pdf, NS-119.pdf.
In this example, a coordinator selects INV-2026-10 when routing the emails to the October CSV. A subject code such as [INV-2026-10] can route matching emails automatically.
Built from two separate emails in the same workload
NS-119 · October invoice
Please add the attached invoice to the October collection. The purchase order copy is pending.
Illustrative attachment excerptNS-119 · Northstar Supplies · 14 Oct 2026 · USD 840.00 · PO-219.
Preview shows these fictional emails and results.
Less work between email and review
An output your team can use.
Invoice details in a monthly CSV.
Collect supplier names, invoice numbers, dates, amounts, and purchase order references into one row per processed email. Choose the monthly output when routing.
Supporting files beside each invoice.
Keep the invoice and delivery evidence with the collected details. Identify missing purchase order copies before your accounting review.
Source details ready to check.
Compare each draft CSV row with its supplier email and original invoice. Correct the details before downloading the monthly collection.
Evidence and judgment
Keep acceptance with your team.
Source emails and files stay linked to the output. Your team can check proposed records, checklist evidence, and report sections against the originals.
Your accounting team checks the invoice and supporting evidence before using the CSV. Your team decides duplicate handling, posting, tax treatment, and payment approval. Gent collects the details; a draft CSV row does not approve an expense or authorize payment.
Before you start
A small start. A result you can check.
Does Gent need my whole mailbox?
Forward selected emails and attachments to a Gent inbox. Your filters choose which messages run an action. Invited users can access only their assigned inboxes.
How do messages reach the right file or case?
Keep everything in one output, or use codes to separate projects, trips, shipments, or months. For separate outputs, matching emails use a subject code such as [INV-2026-10]. You can also select the output manually. A missing or invalid required code leaves the message in Inbox for you to route. You choose the grouping; Gent does not infer it from the message.
What if a result needs checking?
Check the suggested result against the email and its files. Missing CSV values can wait for Review, stay blank, or use a default you set. Flagged conflicts need Review. Each processed email creates one row, even if it contains several invoices.
What can my team review and export?
Review proposed rows, checklist evidence, and report-plan updates with their source links. Download CSV output for your spreadsheet. Reports use your references to guide their structure and content, and are currently text in Markdown format. Choose when to generate or regenerate a report; later emails update its plan, not the saved report. Reproducing a branded Word or PDF layout is not currently included.
What should we agree before sending company records?
Start with approved samples. Selected email and attachment content can be sent to the configured AI provider for processing. Agree access, provider use, retention needs, and costs before forwarding sensitive records. The linked evidence helps people check results; it does not guarantee extraction accuracy or document acceptance.
What does it cost?
Your organization can start with one inbox at no charge. Additional inboxes require agreed pricing. AI processing, storage, and any custom work can add costs. Discuss those costs with Gent before agreeing to terms.
What happens after I describe my task?
Your receipt appears on the page. A person at Gent reviews your task and follows up at your work email. They can ask questions, discuss an evaluation, or explain where the task falls outside current capabilities. Agree on samples, the output, and costs before deciding whether to proceed. Sending the form creates no account or invitation. Once Gent contacts you, reply to that email with any updates.
One recurring task
Which invoice task keeps you copying details from email?
Copying invoice details into a spreadsheet, checking supporting documents, or collecting a month’s supplier invoices?
Bring us one recurring email task. We’ll help you explore a workflow using a small set of approved sample emails and your team’s preferred output.
- Describe your task and the output you need.
- A person at Gent reviews it and follows up by email to ask questions or discuss an evaluation.
- Agree on approved samples, the output, feasibility, and pricing before deciding whether to proceed.
Start with a description, not private emails or files. Your receipt appears on this page; a person at Gent follows up by email. Sending this form does not create an account.