For freight and shipment coordinators
See what arrived, what is missing, and the source email behind each item.
No signup. Fictional emails and results.
Shanghai → Manila · 22 October 2026 · 2 × 40-foot containers · 240 cartons
In this example, a coordinator selects BW-207 when routing the emails to a shipment checklist. A subject code such as [BW-207] can route matching emails automatically.
Shipment BW-207 carries 240 cartons in two 40-foot containers from Shanghai to Manila. Departure is scheduled for 22 October 2026. Commercial invoice CI-207 is attached.
After this email: commercial invoice evidence added. Packing list and bill of lading still missing.
Packing list PL-207 is attached for the same shipment. The carrier has not sent the bill of lading.
After this email: packing list evidence added. The bill of lading remains outstanding.
Preview shows these fictional emails and results.
Less work between email and review
Define the paperwork your team expects for a shipment. Gent matches incoming files and messages to those items, with the source email available to check.
Open the supplier or carrier email behind an item, with its attachments, instead of searching separate threads for the supporting document.
See which carrier document is still missing before preparing the file set for review. Keep the supporting email and attachments available.
Evidence and judgment
Source emails and files stay linked to the output. Your team can check proposed records, checklist evidence, and report sections against the originals.
Your coordinator checks shipment details against the source documents and obtains missing paperwork. Your logistics team and authorized customs specialists decide document acceptance and clearance readiness. Gent prepares the checklist; document receipt does not establish customs clearance or authorize shipment release.
Before you start
Forward selected emails and attachments to a Gent inbox. Your filters choose which messages run an action. Invited users can access only their assigned inboxes.
Keep everything in one output, or use codes to separate projects, trips, shipments, or months. For separate outputs, matching emails use a subject code such as [INV-2026-10]. You can also select the output manually. A missing or invalid required code leaves the message in Inbox for you to route. You choose the grouping; Gent does not infer it from the message.
Check the email and its files, then choose which shipment checklist items the evidence supports. You can add several emails to one item. Your team still checks the documents and decides whether the shipment is ready for the next step.
Review proposed rows, checklist evidence, and report-plan updates with their source links. Download CSV output for your spreadsheet. Reports use your references to guide their structure and content, and are currently text in Markdown format. Choose when to generate or regenerate a report; later emails update its plan, not the saved report. Reproducing a branded Word or PDF layout is not currently included.
Start with approved samples. Selected email and attachment content can be sent to the configured AI provider for processing. Agree access, provider use, retention needs, and costs before forwarding sensitive records. The linked evidence helps people check results; it does not guarantee extraction accuracy or document acceptance.
Your organization can start with one inbox at no charge. Additional inboxes require agreed pricing. AI processing, storage, and any custom work can add costs. Discuss those costs with Gent before agreeing to terms.
Your receipt appears on the page. A person at Gent reviews your task and follows up at your work email. They can ask questions, discuss an evaluation, or explain where the task falls outside current capabilities. Agree on samples, the output, and costs before deciding whether to proceed. Sending the form creates no account or invitation. Once Gent contacts you, reply to that email with any updates.
One recurring task
Matching invoices and packing lists, tracking carrier paperwork, or checking what is still missing for a shipment?
Bring us one recurring email task. We’ll help you explore a workflow using a small set of approved sample emails and your team’s preferred output.
Start with a description, not private emails or files. Your receipt appears on this page; a person at Gent follows up by email. Sending this form does not create an account.