For construction document controllers
Turn inspection records, lab results, and site photos into a report draft your quality assurance (QA) team can check. Your references guide the structure; you decide when to generate it.
No signup needed. Preview uses fictional emails and results.
RG-QIR-034 · Draft Rev 0 · 14 October. Rivergate project, Block B, Level 3 slab. Prepared for QA review; approval pending.
Report format: QF-12 Rev 3. Inspection and test plan: ITP-C04 Rev 2. These company documents were supplied as references for this illustrative report.
WIR-034 records reinforcement and formwork checks against drawing S-103 Rev C. The site photo accompanies the inspection record. Source: WIR-034 and pour-photo.jpg.
LAB-218 records a 28-day concrete strength of 38 MPa for batch CB-218. Acceptance against the project specification remains with QA. Source: LAB-218.
The supplier’s material certificate has not been received. The report remains a draft with this evidence gap open. Source: site email.
In this example, a coordinator selects RG-B-L3 when routing the emails to a project report. A subject code such as [RG-B-L3] can route matching emails automatically.
The slab inspection record is attached. The supplier material certificate is still missing.
Illustrative attachment excerptWIR-034 · Rivergate, Block B, Level 3. Reinforcement and formwork checked against drawing S-103 Rev C.
The lab result and pour photo are attached. Please include them in the quality report.
Illustrative attachment excerptLAB-218 · Batch CB-218 · 28-day concrete strength: 38 MPa.
Preview shows these fictional emails and results.
Less work between email and review
Supply your report outline and quality procedures as references. Gent gathers the evidence into a plan, ready for you to generate a text draft.
Keep each finding linked to its email, inspection record, test report, or site photo instead of reconstructing the supporting file set.
See which records are missing before you hand the draft to QA. Your quality team reviews the findings and decides acceptance.
Evidence and judgment
Source emails and files stay linked to the output. Your team can check proposed records, checklist evidence, and report sections against the originals.
Your document controller prepares the evidence package; your quality team evaluates the findings and approves the report. Gent drafts from the supplied records and references. Missing evidence stays unresolved, and receipt of a document does not establish ISO conformity or certification.
Before you start
Forward selected emails and attachments to a Gent inbox. Your filters choose which messages run an action. Invited users can access only their assigned inboxes.
Keep everything in one output, or use codes to separate projects, trips, shipments, or months. For separate outputs, matching emails use a subject code such as [INV-2026-10]. You can also select the output manually. A missing or invalid required code leaves the message in Inbox for you to route. You choose the grouping; Gent does not infer it from the message.
Check each proposed update before adding it to the report plan. If something is missing or conflicting, correct the update in Review. Accepting it changes the plan. Generate the report when ready; new emails leave the saved report unchanged until you generate again.
Review proposed rows, checklist evidence, and report-plan updates with their source links. Download CSV output for your spreadsheet. Reports use your references to guide their structure and content, and are currently text in Markdown format. Choose when to generate or regenerate a report; later emails update its plan, not the saved report. Reproducing a branded Word or PDF layout is not currently included.
Start with approved samples. Selected email and attachment content can be sent to the configured AI provider for processing. Agree access, provider use, retention needs, and costs before forwarding sensitive records. The linked evidence helps people check results; it does not guarantee extraction accuracy or document acceptance.
Your organization can start with one inbox at no charge. Additional inboxes require agreed pricing. AI processing, storage, and any custom work can add costs. Discuss those costs with Gent before agreeing to terms.
Your receipt appears on the page. A person at Gent reviews your task and follows up at your work email. They can ask questions, discuss an evaluation, or explain where the task falls outside current capabilities. Agree on samples, the output, and costs before deciding whether to proceed. Sending the form creates no account or invitation. Once Gent contacts you, reply to that email with any updates.
One recurring task
Checking inspection records, chasing material certificates, or assembling site updates into a report?
Bring us one recurring email task. We’ll help you explore a workflow using a small set of approved sample emails and your team’s preferred output.
Start with a description, not private emails or files. Your receipt appears on this page; a person at Gent follows up by email. Sending this form does not create an account.